⚠
Low stock: Coke 500ml (42 cartons) and Sprite 1L (18 cartons) below minimum of 80. Open exception center →
ℹ
Reporting line: Field agents submit to Accountant, Accountant consolidates for Manager, Manager submits executive brief to Managing Directors and Board.
Warehouse
1,284
cartons total
Revenue today
—
UGX
↑ 8%
Cartons sold
186
today
Revenue MTD
—
UGX
Vehicles out
3/4
active now
Edit requests
2
pending
Admin action center
| Priority | Item | Count | Action |
|---|---|---|---|
| Loading… | |||
Sales vs Expenses vs ProfitMay 2026
Sales
Expenses
Profit
Product share — MTD
Coke 500ml
Coke 1L
Fanta
Sprite
Novida
Monthly profit trend — 2026
↑ 14% vs last quarter
Fleet status
| Vehicle | Type | Driver | Cadet | Status |
|---|---|---|---|---|
| KCA 201T | Truck | Ruth Nambi | — | On route |
| KCB 774Y | Truck | — | — | On route |
| TUK-001 | Tuktuk | — | David Ssemuju | On route |
| TUK-002 | Tuktuk | — | — | Available |
Activity log
14:22
David S. requested edit on RCP-0507-4421
13:15
Manager confirmed 3 sales — UGX 680,000
11:00
KCB 774Y loaded 120 cartons, departed
09:45
Delivery from Coca-Cola — 350 cartons, KCA 201T
08:30
TUK-001 loaded — 40 cartons, David S. dispatched
Executive PDF reports (from Manager)
Daily briefs and finance packs arrive as PDFs through the reporting chain: Field → Accountant → Manager → Executive.
Loading…
| Name | Role | National ID | Phone | Vehicle assigned | Active | Actions |
|---|---|---|---|---|---|---|
SN Sarah Nakato | Manager | CM90200145672 | +256 772 100001 | — | ||
DS David Ssemuju | Field User | CM87101234567 | +256 754 200002 | TUK-001 | ||
GA Grace Apio | Field User | CM92030987654 | +256 703 300003 | KCB 774Y | ||
MO Moses Otieno | Field User | CM88120456789 | +256 782 400004 | Unassigned | ||
RN Ruth Nambi | Field User | CM95041122334 | +256 701 500005 | KCA 201T | ||
JO Joseph Okello | Field User | CM91055678901 | +256 754 600006 | TUK-002 |
ℹPlaceholder roadmap: this module will control who can approve edits, confirm cash, view financials, and manage users.
Role permissions matrixStakeholder preview
| Permission | Admin | Manager | Accountant | Field user |
|---|---|---|---|---|
| Approve edit/cancel requests | Yes | Yes | No | No |
| View financial reports | Yes | Limited | Yes | No |
| Confirm cash handover | Yes | No | Yes | No |
| Create/disable users | Yes | No | No | No |
Policy templates
Planned templates: Strict Control, Balanced Ops, and Growth Mode. Final behavior will be configurable per branch.
🚛 Trucks (2)
KCA 201T — Isuzu NPR
Driver: Ruth Nambi · Plate: KCA 201T · Capacity: 150 cartons
On route Kampala Central
KCB 774Y — Mercedes Sprinter
Driver: Grace Apio · Plate: KCB 774Y · Capacity: 120 cartons
On route Mukono
🛺 Tuktuks (2)
TUK-001
Rider: David Ssemuju · Reg: UAN 441R · Capacity: 40 cartons
On route Owino / Katwe
TUK-002
Rider: Joseph Okello · Reg: UAN 552S · Capacity: 40 cartons
Available
Today's dispatch log
| Vehicle | Type | User | Departed | Load (cartons) | Route | Returned | Status |
|---|---|---|---|---|---|---|---|
| KCA 201T | Truck | Ruth N. | 08:15 | 120 | Kampala Central | — | Out |
| KCB 774Y | Truck | Grace A. | 08:45 | 80 | Mukono | — | Out |
| TUK-001 | Tuktuk | David S. | 09:10 | 40 | Owino / Katwe | 13:30 ✓ | Returned |
| TUK-002 | Tuktuk | — | — | — | — | — | Available |
Fleet operations controlsComing in build
| Control | Current concept | Target outcome |
|---|---|---|
| Maintenance scheduling | Service due by mileage/date with reminders | Fewer breakdowns on route |
| Fuel and repair log | Daily capture per vehicle and trip | Track operating cost per vehicle |
| Inactive reason tracking | Mark idle/off-road with reason code | Clear utilization visibility |
ℹField users cannot modify sales directly. All changes require manager or admin approval.
Pending requests—
| Ref | User | Type | Reason | Details | Time | Action |
|---|---|---|---|---|---|---|
| Loading… | ||||||
ℹLive exception queue — aggregated from stock, cash, cadet flags, welfare, edit requests, and pending sales. Resolve each item in its linked screen.
Loading…
—
Exception queue
| Type | Reference | Severity | Owner | Status | Detail | Action |
|---|---|---|---|---|---|---|
| Loading… | ||||||
Report filters
Revenue MTD
—
UGX
Expenses MTD
—
Net profit
—
Cartons MTD
—
Sales vs Expenses vs Profit — live
Sales
Expenses
Profit
Report detail
Outstanding receivables
—
Loading…
Customers with balance
—
Active accounts owing
| Name | Phone | Location | Category | Balance (UGX) | Actions |
|---|
Audit filtersAdmin only
System audit log0 entries
| When | User | Table | Action | Changes | View |
|---|---|---|---|---|---|
| Loading… | |||||
Welcome back
—
Checking…
Loading…
- 1Loading…
Depot stock status (view only) + director snapshot
ℹ
Opening and closing stock counts are entered by the manager. RDC reviews the figures here for balancing and the director pack.
Loading closing status…
| Product | SKU | Qty |
|---|---|---|
| Loading… | ||
History & depot alerts
Staff welfare: log requests in the — synced for manager and leadership.
Recent sheets
| Date | Status | Variance | |
|---|---|---|---|
| Loading… | |||
① Sales
② Cash
③ Submit
Step 1 of 3 — Sales
Use sample data to practice, or import from depot orders.
Sales by brand × vehicle
Products grouped like the depot sales book: CSD · ENERGY · JUICE · VAD · WATER · OTHER. Cadet data fills the matching vehicle column. Unit prices are set by admin.
—
New entry
Saved to the depot database — visible to accountant, manager, and leadership on any device.
Register
| Date | Staff | Type | Amount | Status | Notes | |
|---|---|---|---|---|---|---|
| Loading… | ||||||
Confirm field cash—
Enter what you physically received. Use Match if it equals the reported amount.
| Trip | Cadet | Route | Returned | Reported | Received | Variance | |
|---|---|---|---|---|---|---|---|
| Loading… | |||||||
Confirmed today
| Trip | Cadet | Reported | Received | Variance |
|---|---|---|---|---|
| Loading… | ||||
Loading…
Loading…
ℹCCBA and EFRIS integrations are not connected in this build. Month-end notes and checklist sync to manager and leadership.
Month-end checklist
Monthly notes
More notes (bottlenecks, SOP updates)
Advanced — automation, controls, alerts, P&L template
Cash flow (MTD)
UGX 0
Receivables
UGX 0
Gross margin
0%
Automation tracker
Proactive alerts
Controls & evidence
Maker-checker
Documents
P&L variance template
ℹReview daily RDC submissions. Use Edit report to correct mistakes, then Approve. Or reopen for the accountant to fix.
RDC daily sheets review queue
| Date | Status | Grand total | Variance | Submitted | Review | Action |
|---|---|---|---|---|---|---|
| Loading… | ||||||
1. Stock taking (do this first)
Start the day with opening stock. Close with 7pm closing stock. RDC only views these counts.
Opening stock (7am)Checking…
Closing stock (7pm)Checking…
ℹManager reporting role: Receive consolidated reports from Accountant and submit final daily brief to Executives.
Warehouse
—
live
Sales today
—
live
To confirm
—
Edit requests
—
Reporting & handoff
Loading handoff…
Approvals & alerts
Loading exceptions…
Sales awaiting confirmation5 pending
| User | Vehicle | Customer | Amount | Time | Action |
|---|---|---|---|---|---|
| Loading… | |||||
ℹDaily CCBA reporting: Digitize your physical whiteboards — fill inventory and OCCD dashboard here each day before submitting to CCBA.
ℹMap depot product SKUs to CCBA catalog codes for replenishment orders and warehouse snapshots.
Product SKU mapping
| Depot product | CCBA SKU code | Pack description | |
|---|---|---|---|
| Open this tab to load mappings… | |||
ℹRoute tracking: Each vehicle is assigned a route with driver and cadet. Positions update from phone GPS when field staff are on trip, or estimated from stop progress.
Loading…
Today's dispatch log
| Loading… |
Legend
🏭 Depot
🚛 Truck on route
🛺 Tuktuk on route
Numbered circles = customer stops in route order
Dashed line = planned route path
1. Stock taking (start here)
ℹ
Do stock counts first. Enter opening stock at 7:00 AM before dispatch. Enter closing stock at 7:00 PM. RDC sees these figures read-only.
Opening stock — 7:00 AM
Loading…
| Product | SKU | Qty |
|---|---|---|
| Loading… | ||
Closing stock — from 6:30 PM
Loading…
| Product | SKU | Qty |
|---|---|---|
| Loading… | ||
2. Deliveries & confirmation
Confirm Coca-Cola deliveries — today
—
After stock taking, confirm that today’s supplier deliveries match the waybill.
Loading…
Monthly fixed costs
Director P&L uses these as daily allocation (monthly ÷ days).
Monthly totalUGX 0
Stock & deliveries today
Current warehouse stockUpdated 14:30
| Product | SKU | Warehouse | With vehicles | Sold today | Batch No. | Nearest Expiry | Level |
|---|---|---|---|---|---|---|---|
| Loading… | |||||||
Coca-Cola delivery records — today
Loading deliveries…
Revenue
—
Variable expenses
—
Fixed (daily)
—
Total expenses
—
Gross profit
—
Net operating
—
P&L snapshot—
Expense ratio—
Shortages & variances
Cash variance—
Stock variance—
RDC variance—
7pm depot readiness
Opening stock (7am)—
Closing stock (7pm)—
RDC sheet—
Readiness—
Trips returned / still out0 / 0
ℹSingle entry: Build the replenishment order here in Outpost, then open MyCCBA to submit. Paste the CCBA confirmation number back — no duplicate line entry.
Replenishment order
Draft
Outpost ref: New order (unsaved)
| Product | Warehouse | Min | Order qty | Unit cost | Est. total |
|---|---|---|---|---|---|
| Loading… | |||||
Total estimate: UGX 0
Assisted portal · Phase 1
Recent CCBA orders
| Outpost ref | Status | Lines | Est. | Created | |
|---|---|---|---|---|---|
| Loading… | |||||
Status timeline
Save an order to see events.
Sales by period
| Period | Cartons | Revenue |
|---|
Vehicle performance
| Vehicle | Trips | Cartons | Revenue |
|---|
Top products
| Product | Cartons | Revenue |
|---|
ℹReporting line: Submit your end-of-day stock and cash report to the Accountant for consolidation to Manager and Executives.
🛺
Loading…
—
Load today
—
cartons
Taken
—
cartons loaded
Sold
—
—
Remaining
—
on vehicle
Receipts
—
Stops done
—
My product breakdown
| Product | Loaded | Sold | Remaining |
|---|
Today's sales
| Time | Customer | Amount | Status |
|---|
Nandos Supermarket
+256 772 555 001 · Kampala Road, Shop 14
Last: 07 May — 200,000 · Total: UGX 3,400,000
Owino Market
— · Owino Market, Stall 22
Last: 06 May — 160,000 · Total: UGX 1,200,000
Katwe Shop
+256 701 334 455 · Katwe Main St
Last: 07 May — 120,000 · Total: UGX 800,000
ℹLoading route…
Route stops—
Route summary
Stops—
ℹFiscal-first: Ring up the sale on the cash register. The receipt appears below — pick the customer and tap Record in Outpost. Products and amounts are not re-entered.
Fiscal receipts today
0 pending
Select a receipt from the fiscal device to link it in Outpost.
🛺
Loading…
—
Loaded today
—
cartons on vehicle
Depot products
—
lines to report
Report
—
—
Sales / cash
—
After submit
Stock on vehicle (by group)
| Group | Product | Loaded |
|---|
ℹEnter today's sales and expenses. RDC is notified automatically if something needs attention.
Today's report—
Vehicle / route—
| Product | Loaded | Sold (qty) | Amount (UGX) |
|---|---|---|---|
| Loading products… | |||
Sales totalUGX 0
ℹ7pm close snapshot for fast depot consolidation.
Stock reconciliation (7pm snapshot)
| Product | Loaded | Sold | Counted now | Variance |
|---|---|---|---|---|
| Loading… | ||||
Cash and issues
Sales todayUGX 0
Cash to hand overUGX 0
Trip close
Vehicle—
Route—
Status—
Close summary
Returns lines0
Stock variance units0
Cash varianceUGX 0
Return unsold stock — TUK-001
| Product | Loaded | Sold | Returning |
|---|---|---|---|
| Coke 500ml | 15 | 12 | |
| Fanta Orange | 10 | 8 | |
| Novida | 10 | 6 | |
| Sprite 500ml | 5 | 2 |